Click to skip to site content
About

​To apply for a posted position, e-mail your resume and cover letter to hr@moca.org. Upon receiving your resume, we will review your credentials and contact you if they are commensurate with the requirements of the position for which you are applying.

Unless otherwise identified, all job opportunities are based in downtown Los Angeles at MOCA's staff offices located at MOCA Grand Avenue. MOCA is an Equal Opportunity Employer.

Thank you for your interest in MOCA.

Current Positions Available:

Executive Assistant to the Chief Financial Officer/Chief Operating Officer (CFO/COO)

Overview

The responsibilities of the Executive Assistant to the Chief Financial Officer/Chief Operating Officer (CFO/COO) including but not limit to supporting to the CFO/COO by drafting correspondence, screening calls and visitors, coordinating travel arrangements, maintaining daily schedule and calendar, sorting and screening mail, organizing files and databases, responding to inquiries, meeting and presentation preparation, and serving as liaison to other museum departments personnel. In addition, this position will also report to the HR Manager for basic HR tasks.

Requirements

  • 3-5 years of experience supporting high-level executives and external constituent.
  • Ability to manage various, challenging tasks while maintaining a big-picture mentality.
  • Exceptional organizational skills and demonstrated success in a multi-task environment with attention to detail, follow through and the ability to work well under pressure.
  • Superior computer skills (Microsoft Office Suite including Word, PowerPoint, Excel and Outlook)
  • Excellent interpersonal skills, with the ability to interact effectively and work efficiently with people at all levels of the organization.
  • Top writing and communication skills.
  • Strictly safeguards confidentiality by exercising discretion in communicating information to museum staff and in handling Finance/HR records, files, and similar confidential items.
  • Bachelor’s degree from an accredited college or university (Business or Communications Degree a plus).

Essential Functions

Finance/Operations Related:

  • Conducts research, compiles data and prepares all Board and Committee meeting materials.
  • Sets meeting dates for committee meetings by working with Executive staff and Committee Chair(s). Other responsibilities for committee meetings include: preparing and sending email invitations, tracking RSVPs, reserving a room, setting up conference call line, sending out advanced materials, printing agenda and materials for the meetings, and working out logistics for the meetings with the Operations and Events Manager.
  • Organizes and coordinates the planning and scheduling, confirms meetings for the CFO/COO.
  • Prepares and edits correspondences, reports, proposals and presentations.
  • Assists the CFO/COO with the creation of reports and communications both for internal and external audiences. Ensuring accuracy, excellence, and professionalism in communication and presentation.
  • Manages incoming calls, mail, and filing.
  • Executes monthly expense reimbursements and credit card statements for the CFO/COO.
  • Facilitates efficient and cost-effective business travel for the CFO/COO by making travel arrangements and preparing associated expense reports as needed.
  • Completes special projects and other administrative tasks for the CFO/COO as needed.
  • Contributes to the overall success of the museum by performing other essential duties and responsibilities as assigned.

HR Related:

  • Filing, organizing and sorting files for the HR cabinets.
  • Assists the HR Manager for data entry, employee onboarding and terminations, and other related basic HR tasks.
  • Helps maintain museum organization charts and the employee directory.
  • Completes special projects for the HR Manager as needed.
  • Assists the Operations and Events Manager with the planning and organizing of employee events as needed.

Physical Demands

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate a computer and other office equipment required.  Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Application

Please submit your resume and cover letter to hr@moca.org.

Individual Giving Coordinator

Overview

The Individual Giving Coordinator reports to the Director of Individual Giving, and supports the Chief Development Officer and Individual Giving Manager in all areas relating to major gifts and stewardship. This position is charged with creating and executing all stewardship materials and recognition for major donors, and supporting the overall growth of individual giving at MOCA. The Coordinator will have a demonstrated development background with a minimum of two years of fundraising experience and a proven track record of bringing complex projects to completion.  

Essential Functions

  • Initiates ideas for creative engagement, stewardship and recognition of major donors.
  • Manages all aspects of the donor wall updates, from confirming recognition preferences to installation management.
  • Manages all aspects of the creation and execution of the Annual Report. 
  • Prepares stewardship materials with the design and development teams, including the exhibition reports and the annual MOCA Fund for Exhibitions report.
  • Coordinates all donor stewardship and major gift solicitation mailings.
  • Manages the production of promotional materials such as brochures and reports to promote MOCA.
  • Manages production timelines, editorial planning, meetings, content for the bi-annual Maintains prospect information and outreach in the database and donor files. 
  • Assists in identifying and tracking viable prospects for major gift opportunities.
  • Supports the development team with proposals and lists as needed.
  • Conducts research on donors and prospects.
  • Other duties as required by the development department relating to major gifts and stewardship. 

Requirements

  • Two years of fundraising experience, with 3 years of administrative expertise preferred.  
  • Bachelor’s degree in Art, Art History, Communications, English, or a related field required. 
  • Detail-oriented with the proven ability to handle multiple tasks on deadline, with appropriate follow-up and reporting.
  • Proven project management skills and the ability to take a project from conception through completion.
  • Ability to work independently while being an integral member of high-functioning team.
  • Strong diplomacy skills and professionalism are mandatory, including the ability to maintain confidentiality and discretion.
  • Basic understanding of the organizational structure and procedures at a museum or other non-profit arts institutions.
  • Prior experience in researching individual donors and prospects
  • Excellent oral and written skills.
  • Proficiency in Word, Excel and PowerPoint. 
  • Knowledge of Raiser’s Edge database software is preferred.  
  • General knowledge of art and interest in contemporary culture is preferred. 
  • Flexibility to work some evenings and weekends.

Physical Demands

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required.  Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Application

Please submit your resume and cover letter to hr@moca.org.

Development Events Assistant (Temporary & Part Time) – Ends on May 18, 2018

Overview

Reporting to the Events and Travel Manager, the Events Assistant will support the Events team and all aspects of planning meetings and events, primarily supporting the annual gala fundraiser, and will support other donor events as needed. This is a temporary, part time position and ends on May 18, 2018.

Essential Functions

  • Administrative support of MOCA gala and other donor events
  • RSVP tracking and list management support
  • Invitation and material mailing
  • Production support including: event check-in, coordination with event vendors and event logistical support
  • Direct communication with donors
  • General administrative support as needed
  • Candidates must be available to work evenings and occasional weekends

Requirements

  • A minimum of 2 years event production experience is required
  • The qualified candidate would ideally possess a Bachelor of Arts degree in art history or related field 
  • Experience working within a non-profit organization
  • Experience working with major donors and understanding of major donor cultivation is preferred
  • Strong organizational skills, attention to detail and the ability to meet established deadlines are required
  • Excellent written and verbal communication skills are essential
  • Working knowledge of Word and Excel are required
  • Experience with Altru and/or Raiser’s Edge is preferred

Physical Demands

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required.  Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Application

Please submit your resume and cover letter to hr@moca.org.