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About

Current Positions Available:

To apply for a posted position, e-mail your resume and cover letter to hr@moca.org. Upon receiving your resume, we will review your credentials and contact you if they are commensurate with the requirements of the position for which you are applying.

Unless otherwise identified, all job opportunities are based in downtown Los Angeles at MOCA's staff offices located at MOCA Grand Avenue. MOCA is an Equal Opportunity Employer.

Thank you for your interest in MOCA.

Curatorial Administrator

Overview

The Curatorial Administrator provides varied and complex administrative and curatorial support to the Senior Curator and general administrative assistance to the Curatorial Department. Responsibilities include drafting correspondence, screening calls and visitors, coordinating travel arrangements, maintaining daily schedule and calendar, sorting and screening mail and email, organizing files and databases, performing some research, responding to inquiries, and serving as liaison to other museum departments, museums, galleries, collectors, artists, and trustees.


Requirements:

  • Minimum of three years' executive or curatorial assistant experience with excellent organizational and communication skills, and ability to handle multiple assignments required.
  • Must have proficiency in Word, Microsoft Outlook, Excel, and PowerPoint, familiarity with The Museum System (TMS) is helpful.
  • Must have excellent writing skills, with ability to compose and edit correspondence.
  • Must have strong interpersonal skills with ability to exercise tact and diplomacy.
  • Knowledge of contemporary art required.

Essential Functions:

  • Provide administrative support to the Senior Curator including, faxing, scanning, producing power points, and photocopying.
  • Draft correspondence for the Senior Curator’s signature.
  • Schedule and assist in the coordination of meetings, lunches, lectures and other events for the Senior Curator.
  • Create, organize, and maintain files and databases for Senior Curator’s exhibitions, special projects, correspondence, travel, and daily operations.
  • Greet and screen visitors. Screen and route incoming and inter-office correspondence including a large volume of telephone calls and emails.
  • Respond to inquiries regarding unsolicited artists' materials, exhibition proposals and acquisitions.
  • Maintain and order supplies for Senior Curator’s office.
  • Organize travel arrangements for visitors to the museum (those arriving in conjunction with the Senior Curator’ exhibitions and other projects.)
  • Coordinate travel arrangements for Senior Curator and visiting artists/curators, including confirmation of air and hotel reservations; preparation and distribution of itineraries; submission of per diem check requests and expense reports to the Finance department in a timely manner.
  • Handle all aspects of the Senior Curator’s expenses including submitting expenses for reimbursement, processing invoices received, and reconciling credit card statements. Review budgets that pertain to Chief Curator/Deputy Director of Exhibitions & Collections’ exhibitions, travel, etc.
  • Assist with preparation of Acquisitions Reports for works being considered for the Permanent Collection; copy and deliver to Registrar; assist donors and galleries with questions and follow-up, as needed.
  • Handle any issues with procuring digital images for lectures, Development, and Public Affairs.
  • Act as liaison with other departments such as Administration, Registration, Exhibition Production, Communications, Development, Publications, and Finance to facilitate the museum’s exhibition programming.
  • Organize exhibition documentation with photographer within a designated budget.
  • Send out catalogues and other supporting materials to exhibition artists and lenders.
  • Assist in the organization of events surrounding the opening of exhibitions including the preparation of invitations, invitation lists, and the handling of RSVPs.
  • For MOCA originated projects, research contact information and the location of artwork. Prepare and send out loan forms for works in the exhibition, and follow up on these requests.
  • For MOCA originated projects that travel to other venues, assist in the preparation of exhibition materials for borrowing institution including, but not limited to, checklist of the exhibition; visuals; catalogues; wall labels; wall text; gallery guide; any other supporting didactic materials. For non-MOCA originated exhibitions, coordinate and process lending venue’s checklist of the exhibition; visuals; catalogues; wall labels; wall text; gallery guide; any other supporting didactic materials. Provide continuing follow-up to fulfill contractual obligations.
  • Assist in the hiring of additional support staff for the Senior Curator and Curatorial Department, such as interns and research assistants.
  • Assist Curatorial Department interns and research assistants with issues regarding the exhibition and general MOCA policies.
  • Provide general departmental assistance as requested.
  • Perform other related duties as required.


Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required.  Heavy usage of computers and phones required.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position; they do not purport to describe all functions of the position. Employees may be assigned other duties and the essential functions of the position may change or be changed as necessary.

Executive Assistant

Overview

The Museum of Contemporary Art (MOCA) is seeking an Executive Assistant to support a senior staff member in a highly creative and fast-paced environment.  The Executive Assistant is responsible for the overall effectiveness and professionalism in relation to all areas across the institution, as well as for providing direct support. Primary responsibilities include prioritizing time and initiatives, managing and handling day-to-day operations and communications, and overseeing and executing projects. The Executive Assistant works in close collaboration with different museum personnel and senior management of the museum.


Requirements:

  • Minimum of five years’ experience in progressively responsible administrative roles, preferably in arts, cultural, or other non-profit organizations.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Excellent verbal and written communication and presentation skills.
  • Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines.
  • Track record of providing exemplary and effective support at the executive level, with a professional focus on and commitment to administrative excellence.
  • Ability to maintain a highly professional, positive and flexible demeanor with rapid and shifting priorities.
  • Proven organizational ability, accuracy, analytical skills, and high attention to detail.
  • Knowledge of German or Chinese language desirable.
  • Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff.
  • Tech savvy with strong computer skills, including a high degree of knowledge and proficiency in Google Suite, Word, Excel, PowerPoint, and social media platforms.
  • Must have live-time dictation skills and wpm 90 and above.
  • Accessibility and availability to work, as needed, outside of normal business hours in response to urgent and international schedules, and availability to frequently participate in evening and weekend museum programs and events.
  • Bachelor’s degree in business, arts administration, or related field.


Essential Functions:

  • Managing, prioritizing, and tracking mail and email.
  • Typing, note taking, and creating follow up action items from various meetings.
  • Tracking, planning, and coordinating calendar and meetings.
  • Assisting and supporting museum events.
  • Planning, booking, and coordinating all domestic and international travel.
  • Submitting monthly expense reports and assisting in developing and tracking the department’s budget.
  • Liaising with trustees, prospects, supporters, artists, government officials, celebrities, gallerists, curators, and press contacts.
  • Facilitating cross-departmental coordination of projects and initiatives.
  • Conducting research for artists and artist dossiers, and supporting the preparation of presentations and proposal, as needed.


Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height; stand and walk for long periods of time.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate a computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.


Application

Please submit your resume and cover letter to hr@moca.org.